Decision details

To seek approval under Protocol 2a of the Council’s Financial Regulations to utilise gov.uk’s G-Cloud 12 Framework to procure a corporate Bactels approved system to facilitate payments to employees, suppliers, traded service clients and the collection of income by direct debit.

That the Cabinet Member approves, under Protocol 2a of the Council’s Financial Regulations, use of gov.uk’s G-Cloud 12 Framework to procure a corporate Bactels approved system for a period of up to 4 years from the date of contract.

This is a business critical function that is vital to the Councils operations and may cause serious financial loss and reputational damage if not agreed.

Consideration was given to extending the existing contract with the incumbent supplier but this will be in breach of procurement protocols and not allow sufficient testing of value for money.

5.2 To go out to the open market and perform a full procurement tendering process. This would take considerable time and expense which would potentially exceed potential savings. Given that this is a critical contract and there are limited approved providers endorsed by the banking industry the scope for a switch of provider is limited and so the use of a G- Cloud framework better meets the Councils approvals and timelines.