Agenda, decisions and draft minutes

Cabinet - Thursday, 17 November 2022 2.00 pm

Venue: Committee Room 1, County Hall, Matlock. View directions

Contact: Alec Dubberley, Head of Democratic and Registration Services  Email: democratic.services@derbyshire.gov.uk

Items
No. Item

184/22

To receive declarations of interest (if any)

Minutes:

None.

185/22

To consider Minority Group Leader questions (if any)

Minority Group Leaders in attendance at the meeting are able to ask questions on agenda items. Any questions should be provided in writing no later than 12 noon on the day before the meeting.

 

 

Minutes:

None.

186/22

To approve, as a correct record, the non-exempt minutes of the meeting held on 13 October 2022 pdf icon PDF 95 KB

Minutes:

RESOLVED:

 

To approve as a correct record, the minutes of the meeting held on 13 October 2022.

187/22

The Future of Wirksworth Infant School pdf icon PDF 173 KB

Additional documents:

Decision:

RESOLVED to:

 

1)   Note the responses to the statutory consultation on the proposed closure of Wirksworth Infant School; and

 

2)   Approve the closure of Wirksworth Infant School from 31 August 2023.

Minutes:

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, reporting on the statutory consultation carried out by the Council on the proposed closure of Wirksworth Infant School.

 

RESOLVED to:

 

1)   Note the responses to the statutory consultation on the proposed closure of Wirksworth Infant School; and

 

2)   Approve the closure of Wirksworth Infant School from 31 August 2023.

188/22

S106 Capital Allocations pdf icon PDF 132 KB

Decision:

RESOLVED to:

 

1)   Note the receipt/availability of s106 funding and approve allocations to the projects outlined at Appendix 2 to the report; and

 

2)   Note the repayment of unexpended time limited funds outlined at Appendix 2 to the report.

 

 

Minutes:

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, advising of the receipt of recent Section 106 developer contributions for allocation to projects in line with the individual Section 106 agreements.

 

RESOLVED to:

 

1)   Note the receipt/availability of s106 funding and approve allocations to the projects outlined at Appendix 2 to the report; and

 

2)   Note the repayment of unexpended time limited funds outlined at Appendix 2 to the report.

189/22

Procurement of a creative mentoring programme pdf icon PDF 116 KB

Decision:

RESOLVED to:

 

1)    Approve a procurement solution of a block contract for a Creative Mentoring Programme which would incorporate the recruitment, training, and supervision of creative mentors;

 

2)    Approve the diversion of the current maximum spend of £200,000 per annum to a 3-year, block contract commitment of a maximum of £600,000. The funding of which to remain from unallocated Pupil Premium Plus; and

 

3)    Delegate the award of the contract to the Executive Director of Children’s Services.

Minutes:

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, seeking approval to undertake a procurement exercise of a block contract for a Creative Mentoring Programme to support children in care.

 

RESOLVED to:

 

1)    Approve a procurement solution of a block contract for a Creative Mentoring Programme which would incorporate the recruitment, training, and supervision of creative mentors;

 

2)    Approve the diversion of the current maximum spend of £200,000 per annum to a 3-year, block contract commitment of a maximum of £600,000. The funding of which to remain from unallocated Pupil Premium Plus; and

 

3)    Delegate the award of the contract to the Executive Director of Children’s Services.

190/22

Derbyshire Youth Justice Plan 2022-2023 pdf icon PDF 113 KB

Additional documents:

Decision:

RESOLVED to:

 

Approve the Youth Justice Plan and recommend it to Council for approval as part of the policy framework.

Minutes:

Councillor J Patten introduced a report, which had been circulated in advance of then meeting, seeking approval of the Youth Justice Plan as required under Section 40 of the Crime and Disorder Act 1998.

 

RESOLVED to:

 

Approve the Youth Justice Plan and recommend it to Council for approval as part of the policy framework.

191/22

Procurement of a block contract for Children's residential placements pdf icon PDF 109 KB

Additional documents:

Decision:

RESOLVED to:

 

Approve the undertaking of a procurement exercise to procure a block contract for children’s residential placements for a period of 3 years, with the option to extend for 2 further periods of 2 years, up to a maximum contract period of 7 years and for a maximum contract value of £4.5 million per year, thus totalling a maximum contract value of £31.5 million over the 7-year term. 

Minutes:

Councillor J Patten introduced a report, which had been circulated in advance of them meeting, seeking approval to undertake of a procurement exercise to procure a block contract for children’s residential placements.

 

RESOLVED to:

 

Approve the undertaking of a procurement exercise to procure a block contract for children’s residential placements for a period of 3 years, with the option to extend for 2 further periods of 2 years, up to a maximum contract period of 7 years and for a maximum contract value of £4.5 million per year, thus totalling a maximum contract value of £31.5 million over the 7-year term. 

192/22

Adult Careers Service and Youth Hub pdf icon PDF 108 KB

Additional documents:

Decision:

RESOLVED to:

 

1)   Approve the allocation of £743,292 to support the growth of the Adult Careers Service and, in particular, the expansion of the Youth Hub; and

 

2)   Note that a further request for funding will be made to Cabinet for the additional £175,000, should the funding from the Council’s Public Health and the Department of Work and Pensions not be secured.

Minutes:

Councillor T King introduced a report, which had been circulated in advance of the meeting, seeking approval to allocated £743,292 from the Covid Recovery Fund to support the growth in the Adult Careers Service and Youth Hub provision.

 

RESOLVED to:

 

1)   Approve the allocation of £743,292 to support the growth of the Adult Careers Service and, in particular, the expansion of the Youth Hub; and

 

2)   Note that a further request for funding will be made to Cabinet for the additional £175,000, should the funding from the Council’s Public Health and the Department of Work and Pensions not be secured.

193/22

2023-2024 Highways Capital Delivery Programme pdf icon PDF 149 KB

Additional documents:

Decision:

RESOLVED to:

 

1)   Approve the acceptance of the 2023-24 Local Transport Plan grant from the Department for Transport to the Highways Capital Programme and gives permission to procure all necessary goods/services in accordance with the Council’s procurement protocols;

 

2)   Approve the proposed scheme list and budget allocations as detailed at Appendices 3 and 4 to the report;

 

3)   Authorise spend to start in current year on 2023-24 schemes in line with budgets set out in Appendix 4 to the report to be funded from current budget allocations held by Place Department and approved by the Director of Highways.

 

4)   Delegate authority to the Director for Highways to approve any changes to the programme, (within the tolerance of the overall budget).

Minutes:

Councillor K S Athwal introduced a report, which was circulated in advance of the meeting, seeking approval for the 2023/24 Highways Capital Delivery Programme.

 

RESOLVED to:

 

1)   Approve the acceptance of the 2023-24 Local Transport Plan grant from the Department for Transport to the Highways Capital Programme and gives permission to procure all necessary goods/services in accordance with the Council’s procurement protocols;

 

2)   Approve the proposed scheme list and budget allocations as detailed at Appendices 3 and 4 to the report;

 

3)   Authorise spend to start in current year on 2023-24 schemes in line with budgets set out in Appendix 4 to the report to be funded from current budget allocations held by Place Department and approved by the Director of Highways.

 

4)   Delegate authority to the Director for Highways to approve any changes to the programme, (within the tolerance of the overall budget).

194/22

Approval to Allocate Existing Section 106 Agreements to Highways Schemes and to Approve the Process to Allocate Future Section 106 Agreements pdf icon PDF 106 KB

Additional documents:

Decision:

RESOLVED to:

 

1)    Note the content of the report;

 

2)    Approve the creation and the allocation of funds to existing or new Section 106 projects identified in Appendix 2 to the report, adding them to the highways capital programme where appropriate;

 

3)    Approve the draft process for managing Section 106 agreements as outlined in the report;

 

4)    Agree to receive an annual report detailing progress and updates aligned to the annual Infrastructure Funding Statement; and

 

5)    Delegate amendments to the Section 106 process described in the report, and future Section 106 allocations, to the Director of Highways, in consultation with the Cabinet Member for Highways, Assets and Transport.

Minutes:

Councillor K S Athwal introduced a report, which was circulated in advance of the meeting, seeking approval to allocate Section 106 funding to highways schemes.

 

RESOLVED to:

 

1)    Note the content of the report;

 

2)    Approve the creation and the allocation of funds to existing or new Section 106 projects identified in Appendix 2 to the report, adding them to the highways capital programme where appropriate;

 

3)    Approve the draft process for managing Section 106 agreements as outlined in the report;

 

4)    Agree to receive an annual report detailing progress and updates aligned to the annual Infrastructure Funding Statement; and

 

5)    Delegate amendments to the Section 106 process described in the report, and future Section 106 allocations, to the Director of Highways, in consultation with the Cabinet Member for Highways, Assets and Transport.

195/22

Revised Wellbeing Strategy pdf icon PDF 120 KB

Additional documents:

Decision:

RESOLVED to:

 

Approve the revised Wellbeing Strategy and its timeline for implementation.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, seeking approval to publish and implement the revised Wellbeing Strategy, aligned to the Council’s People Strategy.

 

RESOLVED to:

 

Approve the revised Wellbeing Strategy and its timeline for implementation.

196/22

Mosaic Social Care Management System migration of system to supplier hosted service pdf icon PDF 113 KB

Additional documents:

Decision:

RESOLVED to

 

Approve the first-year costs of £0.504m for a hosted Social Care Management Solution, which include implementation costs of £0.140m, to be met from a combination of the General Reserve/additional borrowing where appropriate. Further years costs will be met from the General Reserve if necessary, as outlined at Appendix One to the report.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, seeking approval to fund for the provision of a hosted Social Care Management Solution.

 

RESOLVED to

 

Approve the first-year costs of £0.504m for a hosted Social Care Management Solution, which include implementation costs of £0.140m, to be met from a combination of the General Reserve/additional borrowing where appropriate. Further years costs will be met from the General Reserve if necessary, as outlined at Appendix One to the report.

197/22

Executive Health and Safety Policy Statement and Responsibilities pdf icon PDF 98 KB

Additional documents:

Decision:

RESOLVED to:

 

Approve the revised Executive Health and Safety Policy Statement and Responsibilities.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, seeking approval for the revised Executive Health and Safety Policy Statement and Responsibilities for publication.

 

RESOLVED to:

 

Approve the revised Executive Health and Safety Policy Statement and Responsibilities.

198/22

Forward Plan pdf icon PDF 91 KB

Additional documents:

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, that presented the Executive's Forward Plan for the period 1 December to 31 March 2023 for discussion.

 

RESOLVED:

 

To note the contents of the Forward Plan attached at Appendix 2 to the report.