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Agenda, decisions and draft minutes

Venue: Committee Room 1, County Hall, Matlock. View directions

Contact: Democratic Services  Email: democratic.services@derbyshire.gov.uk

Items
No. Item

40/24

To receive declarations of interest (if any)

Minutes:

None received.

41/24

To consider Minority Group Leader questions (if any)

Minority Group Leaders in attendance at the meeting are able to ask a question on a report on the agenda. Any questions should be provided in writing by 12 noon at least 2 working days before the meeting.

Minutes:

None received.

42/24

To approve, as a correct record, the non-exempt minutes of the meeting held on 22 February 2024. pdf icon PDF 87 KB

Minutes:

RESOLVED:

 

To approve, as a correct record, the minutes of the meeting held on 22 February 2024.

43/24

Service Plans 2024-25 pdf icon PDF 116 KB

Additional documents:

Decision:

RESOLVED to:

 

Agree the authority’s Service Plans for 2024-25 and recommend them to Council for approval.

Minutes:

Councillor B Lewis introduced a report, which had been circulated in advance of the meeting, that sought agreement of the authority’s Service Plans for 2024-25 for referral to Full Council for approval.

 

RESOLVED to:

 

Agree the authority’s Service Plans for 2024-25 and recommend them to Council for approval.

44/24

Performance Monitoring and Budget Monitoring/Forecast Outturn 2023-24 as at Quarter 3 (30 December 2023) pdf icon PDF 847 KB

Additional documents:

Decision:

RESOLVED to:

 

1)   Note and agree the update of Council Plan performance and Revenue Budget position/forecast outturn for 2023-24 as at 31 December 2023 (Quarter 3);

 

2)   Note the position on General and Earmarked Reserves;

 

3)   Note significant actions are required and will be undertaken across the Council to reduce the significant revenue overspend detailed in this report.  Cabinet will be kept informed on the implementation and progress of these actions; and

 

4)   Approve the virement of devolved training budgets from departments to a centralised training budget managed by the Learning and Development team within the Human Resources function, with effect from 1 April 2024.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, that provided an update of Council Plan performance and Revenue Budget/forecast outturn for 2023-24, as at 31 December 2023 (Quarter 3).

 

RESOLVED to:

 

1)   Note and agree the update of Council Plan performance and Revenue Budget position/forecast outturn for 2023-24 as at 31 December 2023 (Quarter 3);

 

2)   Note the position on General and Earmarked Reserves;

 

3)   Note significant actions are required and will be undertaken across the Council to reduce the significant revenue overspend detailed in this report.  Cabinet will be kept informed on the implementation and progress of these actions; and

 

4)   Approve the virement of devolved training budgets from departments to a centralised training budget managed by the Learning and Development team within the Human Resources function, with effect from 1 April 2024.

45/24

Capital budget monitoring and forecast as at quarter 3 2023-24 pdf icon PDF 181 KB

Decision:

RESOLVED to:

 

1)   Note the current position on the monitoring of Capital schemes;

 

2)   Approve the funding change for the Amber Valley Rationalisation project;

 

3)   Approve the addition of £56.930m as set out in paragraph 4.7 of the report to the capital programme to be funded from borrowing; and 

 

4)   Approve the addition of £3.393m as set out in paragraph 4.8 7 of the report to the capital programme to be funded from council resources.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, that informed Cabinet of the latest Capital budget monitoring position as at 31 December 2023.

 

RESOLVED to:

 

1)    Note the current position on the monitoring of Capital schemes;

 

2)    Approve the funding change for the Amber Valley Rationalisation project;

 

3)    Approve the addition of £56.930m as set out in paragraph 4.7 of the report to the capital programme to be funded from borrowing; and 

 

4)    Approve the addition of £3.393m as set out in paragraph 4.8 7 of the report to the capital programme to be funded from council resources.

46/24

Fees and Charges 2024/25 pdf icon PDF 103 KB

Additional documents:

Decision:

RESOLVED to:

 

1)   Approve the minor revisions and additions to the Corporate Charging Policy as set out at Appendix 2 to the report;

 

2)   Approve the proposed Fees and Charges from 1 April 2024 as set out at Appendix 3 to the report; and

 

3)   Note that other fees and charges may require subsequent separate approval or have already been approved under delegated powers.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, that sought approval for the refreshed Corporate Charging Policy and proposed fees and charges to be levied from 1 April 2024.

 

RESOLVED to:

 

1)   Approve the minor revisions and additions to the Corporate Charging Policy as set out at Appendix 2 to the report;

 

2)   Approve the proposed Fees and Charges from 1 April 2024 as set out at Appendix 3 to the report; and

 

3)   Note that other fees and charges may require subsequent separate approval or have already been approved under delegated powers.

47/24

Digital Strategy pdf icon PDF 193 KB

Additional documents:

Decision:

RESOLVED to:

 

1)   Note the inherent risks relating to the current ICT service and progress already made through initial stabilisation activity;

 

2)   Approve the Digital Strategy, vision, and principles for 2024 – 2028 in Appendix 2 of the report; and

 

3)   Note alternative options considered.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, seeking approval of the Council’s new Digital Strategy.

 

RESOLVED to:

 

1)   Note the inherent risks relating to the current ICT service and progress already made through initial stabilisation activity;

 

2)   Approve the Digital Strategy, vision, and principles for 2024 – 2028 in Appendix 2 of the report; and

 

3)   Note alternative options considered.

48/24

Diverse Council Declaration pdf icon PDF 140 KB

Decision:

RESOLVED to:

 

Agree the recommendations from the Diverse Council Working Group as set out at paragraph 3.7 of the report.

Minutes:

Councillor N Hoy introduced a report, which had been circulated in advance of the meeting, that set out the recommendations from the working group that considered the contents of a motion presented to Council in July 2023.

 

RESOLVED to:

 

Agree the recommendations from the Diverse Council Working Group as set out at paragraph 3.7 of the report.

49/24

VCS Infrastructure Provision 2024-25 pdf icon PDF 148 KB

Decision:

RESOLVED to:

 

1)   Note progress on the development and implementation of the Council’s voluntary and community sector infrastructure approach over the last twelve months; and

 

2)   Approve proposals to award voluntary and community sector infrastructure grants for a period of twelve months from 1 April 2024 to 31 March 2025 as set out in the report, totalling £452,228.

Minutes:

Councillor N Hoy introduced a report, which had been circulated in advance of the meeting, that presented an update on the development and implementation on the voluntary and community sector infrastructure approach as well as seeking approval to award grants for the next financial year.

 

RESOLVED to:

 

1)   Note progress on the development and implementation of the Council’s voluntary and community sector infrastructure approach over the last twelve months; and

 

2)   Approve proposals to award voluntary and community sector infrastructure grants for a period of twelve months from 1 April 2024 to 31 March 2025 as set out in the report, totalling £452,228.

50/24

Care Home Fee Proposals 2024-25 pdf icon PDF 161 KB

Decision:

RESOLVED to approve:

 

1)   An increase in the rate paid to independent sector residential care homes for the financial year 2024-25 by 7.9% per week;

 

2)   An increase in the rate paid to independent sector nursing homes for the financial year 2024-25 by 7.9% per week;

 

3)   Making an inflationary payment of up to 7.9% for specialist care home placements where evidence is provided of inflationary pressures;

 

4)   An updated fee rate of £ 53.18 per day for a day care placement in a care home;

 

5)   Make an inflationary payment of up to 7.9% for day care placements on the Council’s Day Care framework where they can evidence their increase in costs;

 

6)   Increasing the rates for in-house day care and residential care by 7.9%; and

 

7)   Increasing the dementia rate by 7.9% per week.

Minutes:

Councillor N Hoy introduced a report, which had been circulated in advance of the meeting, that sought approval to increase care homes fee for the next financial year.

 

RESOLVED to approve:

 

1)   An increase in the rate paid to independent sector residential care homes for the financial year 2024-25 by 7.9% per week;

 

2)   An increase in the rate paid to independent sector nursing homes for the financial year 2024-25 by 7.9% per week;

 

3)   Making an inflationary payment of up to 7.9% for specialist care home placements where evidence is provided of inflationary pressures;

 

4)   An updated fee rate of £ 53.18 per day for a day care placement in a care home;

 

5)   Make an inflationary payment of up to 7.9% for day care placements on the Council’s Day Care framework where they can evidence their increase in costs;

 

6)   Increasing the rates for in-house day care and residential care by 7.9%; and

 

7)   Increasing the dementia rate by 7.9% per week.

51/24

Home Care and Day Care Fee Proposals 2024-25 pdf icon PDF 138 KB

Decision:

RESOLVED to: 

 

1)   Increase independent sector home care hourly rates by 8.1%;

 

2)   Increase independent sector home care travel rates by an average of 6.1%;

 

3)   Increase the fee rate for in-house home care and extra care provision by 7.4%; and

 

4)   Increase up to 7.4% for specialist home care where evidence is provided by them of inflationary pressures.

Minutes:

Councillor N Hoy introduced a report, which had been circulated in advance of the meeting, that sought Cabinet approval to make inflationary increases on fee rates for 2024-25 from 1st April 2024.

 

RESOLVED to: 

 

1)    Increase independent sector home care hourly rates by 8.1%;

 

2)    Increase independent sector home care travel rates by an average of 6.1%;

 

3)    Increase the fee rate for in-house home care and extra care provision by 7.4%; and

 

4)    Increase up to 7.4% for specialist home care where evidence is provided by them of inflationary pressures.

52/24

Operation and Management of Household Waste Recycling Centres pdf icon PDF 183 KB

Additional documents:

Decision:

RESOLVED to:

 

1)   Note the results of public consultation in relation to the Operation and Management of Household Waste Recycling Centres;

 

2)   Note the analysis of those results summarised in this report and detailed in Appendix 2 to the report;

 

3)   Approve the adoption of revised opening hours for eight HWRCs to 9.30am – 5.00pm, seven days a week;

 

4)   Approve the implementation of a charge for the deposit of asbestos and car tyres to cover the direct cost of their disposal;

 

5)   Approve setting the charge for tyres at £4.00 per tyre and the charge for asbestos at £6.00 per sheet or the equivalent volume;

 

6)   Approve the development of a pilot project at two HWRCs (Bolsover and Ashbourne) to trial a paid for service for the acceptance of small quantities of trade waste from registered small businesses and sole traders in Derbyshire, as set out in this report; and

 

7)   Defer adopting the Government’s definition for DIY waste at this time pending the analysis of site usage data from automatic number plate recognition.

Minutes:

Councillor C Renwick introduced a report, which had been circulated in advance of the meeting, making recommendations on the future for the operation and management of household waste recycling centres (HWRCs) following a period of public consultation.

 

RESOLVED to:

 

1)   Note the results of public consultation in relation to the Operation and Management of Household Waste Recycling Centres;

 

2)   Note the analysis of those results summarised in this report and detailed in Appendix 2 to the report;

 

3)   Approve the adoption of revised opening hours for eight HWRCs to 9.30am – 5.00pm, seven days a week;

 

4)   Approve the implementation of a charge for the deposit of asbestos and car tyres to cover the direct cost of their disposal;

 

5)   Approve setting the charge for tyres at £4.00 per tyre and the charge for asbestos at £6.00 per sheet or the equivalent volume;

 

6)   Approve the development of a pilot project at two HWRCs (Bolsover and Ashbourne) to trial a paid for service for the acceptance of small quantities of trade waste from registered small businesses and sole traders in Derbyshire, as set out in this report; and

 

7)   Defer adopting the Government’s definition for DIY waste at this time pending the analysis of site usage data from automatic number plate recognition.

53/24

Central School Services Block and Pupil Growth Fund allocations 2024-25 pdf icon PDF 109 KB

Decision:

RESOLVED to:

 

Note the Central School Services Block, Pupil Growth Fund and Falling Rolls Fund settlements and the budget decisions approved by the Schools’ Forum.

Minutes:

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, that asked Cabinet to note the decisions of the Schools’ Forum regarding the allocation of Central School Services Block, Pupil Growth and Falling Rolls funds for 2024-25.

 

RESOLVED to:

 

Note the Central School Services Block, Pupil Growth Fund and Falling Rolls Fund settlements and the budget decisions approved by the Schools’ Forum.

54/24

Early Years Block Funding Settlement 2024-25 pdf icon PDF 189 KB

Decision:

RESOLVED to:

 

1)   Note the national early years funding rates for 2024-25;

 

2)   Note the changes in teachers’ pensions employer contribution grant and teacher pay additional grant funding arrangements and funding rates for 2024-25;

 

3)   Approve the changes to the Early Years Single Funding Formula allocations for 2024-25 as set out in section 4.4 of the report; and

 

4)   Note the central early years budgets approved by the Schools’ Forum.

Minutes:

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, that asked Cabinet to note the Early Years settlement of the Dedicated Schools Grant and the related decisions of the Schools’ Forum, and to sought approval of the Early Years funding formula for 2024-25.

 

RESOLVED to:

 

1)   Note the national early years funding rates for 2024-25;

 

2)   Note the changes in teachers’ pensions employer contribution grant and teacher pay additional grant funding arrangements and funding rates for 2024-25;

 

3)   Approve the changes to the Early Years Single Funding Formula allocations for 2024-25 as set out in section 4.4 of the report; and

 

4)   Note the central early years budgets approved by the Schools’ Forum.

55/24

High Needs Block Funding Settlement 2024-25 pdf icon PDF 250 KB

Decision:

RESOLVED to:

 

1)   Note the high needs settlement for 2024-25;

 

2)   Approve the places commissioned in Appendix 3 to the report;

 

3)   Approve the increases to special school, support centre and Enhanced Resource Element 3 profiles in top ups as set out in section 4.2 and Appendix 4 to the report;

 

4)   Approve the central high needs budgets in Appendix 5 to the report; and

 

5)   Agree to accept the Forum’s request to de-delegate funds for the functions listed in section 4.6 of the report.

Minutes:

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, that sought approval to allocate the High Needs Block settlement of the Dedicated Schools Grant for 2024-25.

 

RESOLVED to:

 

1)   Note the high needs settlement for 2024-25;

 

2)   Approve the places commissioned in Appendix 3 to the report;

 

3)   Approve the increases to special school, support centre and Enhanced Resource Element 3 profiles in top ups as set out in section 4.2 and Appendix 4 to the report;

 

4)   Approve the central high needs budgets in Appendix 5 to the report; and

 

5)   Agree to accept the Forum’s request to de-delegate funds for the functions listed in section 4.6 of the report.

56/24

Exclusion of the Public

To move “That under Regulation 4 (2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England)  Regulations 2012, the public be excluded from the meeting for the following items of business on the grounds that in view of the nature of the items of business, that if members of the public were present, exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 would be disclosed to them.”

Minutes:

RESOLVED:

 

That under Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public are excluded from the meeting for the remaining business on the grounds that in view of the nature of the items of business, that if members of the public were present, exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 would be disclosed to them.

57/24

To approve, as a correct record, the exempt minutes of the meeting held on 22 February 2024

Minutes:

RESOLVED:

 

To approve, as a correct record, the exempt minutes of the meeting held on 22 February 2024.

58/24

Insurance Contract Extension

Decision:

RESOLVED:

 

To approve the recommendation as detailed in the not for publication report.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, in relation to the extension of the insurance services contract.

 

RESOLVED:

 

To approve the recommendation as detailed in the not for publication report.

59/24

Proposed Relocation of Staveley Library to New Premises

Additional documents:

Decision:

RESOLVED:

 

To approve the recommendations as detailed in the not for publication report.

Minutes:

Councillor B Lewis introduced a report, which had been circulated in advance of the meeting, in relation to the proposed relocation of Staveley Library to new premises.

 

RESOLVED:

 

To approve the recommendations as detailed in the not for publication report.

60/24

Derbyshire Organics Contracts

Decision:

RESOLVED:

 

To approve the recommendation as detailed in the not for publication report.

Minutes:

Councillor C Renwick introduced a report, which had been circulated in advance of the meeting in relation to the extension of the organics processing contract.

 

RESOLVED:

 

To approve the recommendation as detailed in the not for publication report.