Alert close - icon Fill 1 Copy 10 Untitled-1 tt copy 3 Untitled-1 Untitled-1 tt copy 3 Fill 1 Copy 10 menu Group 3 Group 3 Copy 3 Group 3 Copy Page 1 Group 2 Group 2 Skip to content

Agenda, decisions and minutes

Venue: Committee Room 1, County Hall, Matlock. View directions

Contact: Democratic Services  Email: democratic.services@derbyshire.gov.uk

Items
No. Item

160/23

To receive declarations of interest (if any)

Minutes:

None received.

161/23

To consider Minority Group Leader questions (if any)

Minority Group Leaders in attendance at the meeting are able to ask a question on a report on the agenda. Any questions should be provided in writing by 12 noon at least 2 working days before the meeting.

Minutes:

None received.

162/23

To approve, as a correct record, the non-exempt minutes of the meeting held on 19 October 2023. pdf icon PDF 82 KB

Minutes:

RESOLVED:

 

To approve, as a correct record, the minutes of the meeting held on 19 October 2023.

163/23

Performance and Budget Monitoring Q2 (July-Sept 23) pdf icon PDF 833 KB

Additional documents:

Decision:

RESOLVED to:

 

1)   Note and agree the update of Council Plan performance and the Revenue Budget position/forecast outturn for 2023-24 as at 30 September 2023 (Quarter 2);

 

2)   Note the position on General and Earmarked Reserves;

 

3)   Note significant actions are required and will be undertaken across the Council to reduce the significant revenue overspend detailed in this report. Cabinet will be kept informed on the implementation and progress of these actions; and

 

4)   Approve the changed approach for consultation on specific budget options.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, that provided an update of Council Plan performance and the Revenue Budget/forecast outturn for 2023-24, as of 30 September 2023 (Quarter 2).

 

RESOLVED to:

 

1)   Note and agree the update of Council Plan performance and the Revenue Budget position/forecast outturn for 2023-24 as at 30 September 2023 (Quarter 2);

 

2)   Note the position on General and Earmarked Reserves;

 

3)   Note significant actions are required and will be undertaken across the Council to reduce the significant revenue overspend detailed in this report. Cabinet will be kept informed on the implementation and progress of these actions; and

 

4)   Approve the changed approach for consultation on specific budget options.

164/23

East Midlands Combined County Authority Financial Arrangements pdf icon PDF 132 KB

Decision:

RESOLVED to:

 

1)   Approve the receipt of the £0.250m Mayoral Capacity funding awarded to the constituent councils on behalf of the East Midlands Combined County Authority (EMCCA) and note that a further payment will be made later in 2023-24, subject to the ongoing viability of the deal and once the local Assurance Framework has been approved by The Department for Levelling Up, Housing and Communities;

 

2)   Delegate authority to the Director of Finance and ICT to accept any future grants allocated to the Constituent Councils which form part of the EMCCA for the financial year 2023/2024 as part of the Devolution Deal.

 

3)   Note that the Council is the accountable body for this funding and will be responsible for administering the grants.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, seeking to approve the receipt of £0.250m of mayoral capacity funding allocated to the Constituent Councils which will form part of the East Midlands Combined County Authority for the current financial year.

 

RESOLVED to:

 

1)   Approve the receipt of the £0.250m Mayoral Capacity funding awarded to the constituent councils on behalf of the East Midlands Combined County Authority (EMCCA) and note that a further payment will be made later in 2023-24, subject to the ongoing viability of the deal and once the local Assurance Framework has been approved by The Department for Levelling Up, Housing and Communities;

 

2)   Delegate authority to the Director of Finance and ICT to accept any future grants allocated to the Constituent Councils which form part of the EMCCA for the financial year 2023/2024 as part of the Devolution Deal.

 

3)   Note that the Council is the accountable body for this funding and will be responsible for administering the grants.

165/23

Digital Strategy, ICT Strategy, Target Operating Model and Implementation Plan for Derbyshire County Council’s Future ICT Service pdf icon PDF 149 KB

Decision:

RESOLVED to note:

 

1)   The progress of the Digital Strategy, ICT Strategy, Target Operating Model (TOM) and Implementation Plan for Derbyshire County Council’s future ICT Service;

 

2)   That further development of the Strategies, TOM and Implementation Plan, an analysis of the council’s infrastructure to determine the upgrade costs and likely timeframe to move services from an ‘on-premise’ to a ‘cloud’ provision is ongoing, and will be the subject of further reporting;

 

3)   The analysis to date recommends a change to the future ICT Service’s leadership structure, and the establishment of a Chief Technology Officer, Director level leadership role, with overall responsibility for the council’s technical infrastructure, ICT service and the full costs of delivering them;

 

4)   The recruitment of a Chief Technology Officer, Director level role, and supporting Assistant Director and Heads of Service level capacity and capability, will allow the council to replace the stabilisation leadership currently provided by SOCITM Advisory; and

 

5)   The implications to the change in ICT Service’s leadership structure will be the subject of a recommendation to the Head of Paid Service, so that approval can be sought from Council for the Chief Technology Officer, Director level salary, and recruitment to the structure can begin.

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, updating Members on the progress of the Digital Strategy, ICT Strategy, Target Operating Model and Implementation Plan for Derbyshire County Council’s future ICT Service, as well as proposals to make changes to the leadership structure.

 

RESOLVED to note:

 

1)   The progress of the Digital Strategy, ICT Strategy, Target Operating Model (TOM) and Implementation Plan for Derbyshire County Council’s future ICT Service;

 

2)   That further development of the Strategies, TOM and Implementation Plan, an analysis of the council’s infrastructure to determine the upgrade costs and likely timeframe to move services from an ‘on-premise’ to a ‘cloud’ provision is ongoing, and will be the subject of further reporting;

 

3)   The analysis to date recommends a change to the future ICT Service’s leadership structure, and the establishment of a Chief Technology Officer, Director level leadership role, with overall responsibility for the council’s technical infrastructure, ICT service and the full costs of delivering them;

 

4)   The recruitment of a Chief Technology Officer, Director level role, and supporting Assistant Director and Heads of Service level capacity and capability, will allow the council to replace the stabilisation leadership currently provided by SOCITM Advisory; and

 

5)   The implications to the change in ICT Service’s leadership structure will be the subject of a recommendation to the Head of Paid Service, so that approval can be sought from Council for the Chief Technology Officer, Director level salary, and recruitment to the structure can begin.

166/23

Brackenfield SEND School proposed change of age range pdf icon PDF 476 KB

Decision:

RESOLVED to:

 

1)   Note the pre-publication consultation carried out by the school; and

 

2)   Approve the publishing of a statutory proposal to extend the age range of Brackenfield SEND school and for a statutory consultation on the proposal to be undertaken.

Minutes:

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, seeking approval to commence a formal statutory proposal to increase the school’s age limit and to undertake a statutory consultation on the proposal.

 

RESOLVED to:

 

1)   Note the pre-publication consultation carried out by the school; and

 

2)   Approve the publishing of a statutory proposal to extend the age range of Brackenfield SEND school and for a statutory consultation on the proposal to be undertaken.

167/23

Expansion Project for The Curzon CE (Aided) Primary School pdf icon PDF 102 KB

Decision:

RESOLVED to approve:

 

1)   Allocation of £1,249,427 of Section 106 funding and £25,573 of Basic Need funding 2015-16 towards the proposed expansion of The Curzon CE (Aided) Primary School; and

 

2)   Publication of the statutory notice for the consultation of the expansion of The Curzon CE (Aided) Primary School.

Minutes:

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, seeking approval to commence the expansion of The Curzon CE (Aided) Primary School to meet the demands of housing growth.

 

RESOLVED to approve:

 

1)   Allocation of £1,249,427 of Section 106 funding and £25,573 of Basic Need funding 2015-16 towards the proposed expansion of The Curzon CE (Aided) Primary School; and

 

2)   Publication of the statutory notice for the consultation of the expansion of The Curzon CE (Aided) Primary School.

168/23

Acceptance of Low Emission Vehicle Infrastructure (LEVI) Funding from the Department for Transport pdf icon PDF 276 KB

Decision:

RESOLVED to:

 

1)   Note and accept the Urgent Officer Decision taken by the Executive Director - Place on 16 March 2023 to accept a capability fund grant allocation of £127,440 from the Department of Transport;

 

2)   Approve the acceptance of additional capability funding allocation grant of £580,560 from the Department of Transport for the period 2023 to end of March 2025;

 

3)   Approve the acceptance of £6.604m of capital grant – made up of £2.5m for street lighting LEVI charge point work packages and £4.104m for ‘destination’ charge point work packages, subject to successful completion of project delivery plans through consultation with the Department of Transport, and to add both work packages to the Council’s capital programme;

 

4)   Approve the delegation of the awarding of charge point contracts to the Executive Director - Place, in consultation with Cabinet Member for Infrastructure and Environment, subject to a competitive procurement exercise being satisfactorily completed;

 

5)   Approve the Council’s involvement in the East Midlands Low Emission Vehicle Infrastructure Consortium and to work with the Consortium to develop the destination charge point project delivery plan; and

 

6)   Approve the finalisation of both charge point work packages be delegated to the Executive Director – Place, in consultation with the Cabinet Member for Infrastructure and Environment.

Minutes:

Councillor T King introduced a report, which had been circulated in advance of the meeting, proposing the acceptance of Department for Transport funding for the provision of Low Emission Vehicle infrastructure for Derbyshire.

 

RESOLVED to:

 

1)   Note and accept the Urgent Officer Decision taken by the Executive Director - Place on 16 March 2023 to accept a capability fund grant allocation of £127,440 from the Department of Transport;

 

2)   Approve the acceptance of additional capability funding allocation grant of £580,560 from the Department of Transport for the period 2023 to end of March 2025;

 

3)   Approve the acceptance of £6.604m of capital grant – made up of £2.5m for street lighting LEVI charge point work packages and £4.104m for ‘destination’ charge point work packages, subject to successful completion of project delivery plans through consultation with the Department of Transport, and to add both work packages to the Council’s capital programme;

 

4)   Approve the delegation of the awarding of charge point contracts to the Executive Director - Place, in consultation with Cabinet Member for Infrastructure and Environment, subject to a competitive procurement exercise being satisfactorily completed;

 

5)   Approve the Council’s involvement in the East Midlands Low Emission Vehicle Infrastructure Consortium and to work with the Consortium to develop the destination charge point project delivery plan; and

 

6)   Approve the finalisation of both charge point work packages be delegated to the Executive Director – Place, in consultation with the Cabinet Member for Infrastructure and Environment.

169/23

Forward Plan pdf icon PDF 92 KB

Additional documents:

Minutes:

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, that presented the Executive’s Forward Plan for the period 1 December – 31 March 2024.

 

Councillor Spencer updated Members that the County Hall options report was being deferred from December to January’s meeting to allow an all member briefing to take place early in the new year.

 

RESOLVED:

 

To note the contents of the Forward Plan.

170/23

Exclusion of the Public

To move “That under Regulation 4 (2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England)  Regulations 2012, the public be excluded from the meeting for the following items of business on the grounds that in view of the nature of the items of business, that if members of the public were present, exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 would be disclosed to them.”

Minutes:

RESOLVED:

 

That under Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public are excluded from the meeting for the remaining business on the grounds that in view of the nature of the items of business, that if members of the public were present, exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 would be disclosed to them.

171/23

To approve, as a correct record, the exempt minutes of the meeting held on 19 October 2023.

Minutes:

RESOLVED:

 

To approve, as a correct record, the exempt minutes of the meeting held on 19 October 2023.