Agenda, decisions and minutes

Councillor Renwick declared a non-pecuniary interest in agenda item 6 as a governor of Ridgeway Primary School.

Minority Group Leaders in attendance at the meeting are able to ask a question on a report on the agenda. Any questions should be provided in writing by 12 noon at least 2 working days before the meeting.

None.

RESOLVED:

To approve, as a correct record, the minutes of the meeting held on 2

February 2023.

RESOLVED to:

1)   Note the continued progress made across the current regeneration pipeline and the addition of Ashbourne Reborn;

2)   Approve the County Council acting in a delivery role for highway and public realm works under the Ashbourne Reborn programme;

3)   Agree to the addition of Ashbourne Reborn works to the capital programme and, in principle, to the Council acting as applicant for planning consent, carrying out procurement of contractors and carrying out public consultation as required;

4)   Authorise the Executive Director – Place, in liaison with the Cabinet Member for Infrastructure and Environment and the Director of Legal Services, to enter into legal agreements with Derbyshire Dales District Council over Ashbourne Reborn;

5)   Note that an additional Programme Board to oversee Ashbourne Reborn is to be established by Derbyshire Dales District Council to have appropriate membership from elected members of County, District and Town Councils as well as Members of Parliament; and

6)   Approve the receipt of £750,000 of grant funding for delivery of walking and cycling infrastructure within Markham Vale.

Councillor C Renwick introduced a report, which had been circulated in advance of the meeting, updating Members on current levelling up project work.

RESOLVED to:

1)   Note the continued progress made across the current regeneration pipeline and the addition of Ashbourne Reborn;

2)   Approve the County Council acting in a delivery role for highway and public realm works under the Ashbourne Reborn programme;

3)   Agree to the addition of Ashbourne Reborn works to the capital programme and, in principle, to the Council acting as applicant for planning consent, carrying out procurement of contractors and carrying out public consultation as required;

4)   Authorise the Executive Director – Place, in liaison with the Cabinet Member for Infrastructure and Environment and the Director of Legal Services, to enter into legal agreements with Derbyshire Dales District Council over Ashbourne Reborn;

5)   Note that an additional Programme Board to oversee Ashbourne Reborn is to be established by Derbyshire Dales District Council to have appropriate membership from elected members of County, District and Town Councils as well as the local Member of Parliament; and

6)   Approve the receipt of £750,000 of grant funding for delivery of walking and cycling infrastructure within Markham Vale.

RESOLVED to:

Approve a grant to Rural Action Derbyshire for a total of £0.150 million to ensure continuity of provision of the Affordable Food Network initiative (food pantries) 1 April 2023 to 31 March 2024 while a commissioning exercise is undertaken.

Councillor C Hart introduced a report, which had been circulated in advance of the meeting, seeking authority to grant fund Rural Action Derbyshire to ensure continuity of provision of the Affordable Food Network initiative.

RESOLVED to:

Approve a grant to Rural Action Derbyshire for a total of £0.150 million to ensure continuity of provision of the Affordable Food Network initiative (food pantries) 1 April 2023 to 31 March 2024 while a commissioning exercise is undertaken.

RESOLVED to:

1)    Note the outcome of consultation;

2)    Approve the proposed determined admission arrangements for the academic year 2024/2025, with the exception of Appendix 1 which has been replaced with Appendix 2; and

3)    Approve the changes to Published Admissions Numbers as detailed in Appendix 2 to the report.

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, seeking approval for proposed determined admission arrangements for maintained schools in the 2024-25 year.

RESOLVED to:

1)   Note the outcome of consultation;

2)   Approve the proposed determined admission arrangements for the academic year 2024/2025, with the exception of Appendix 1 which has been replaced with Appendix 2; and

3)   Approve the changes to Published Admissions Numbers as detailed in Appendix 2 to the report.

RESOLVED to:

1)   Note the allocation and receipt of further funding from the DfE as detailed in paragraph 4.1 of the report;

2)   Approve the allocation of £625,000 from the SEND capital budget 2018-21 for the project at Swanwick School and Sports College; and

3)   Approve the allocation of £855,000 from the SEND capital budget 2018-21 for a project at Pilsley Primary School (Chesterfield).

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, seeking allocations from the Children’s Services SEND Capital allocation for projects at Swanwick School and Sports College and Pilsley Primary School (Chesterfield).

RESOLVED to:

1)   Note the allocation and receipt of further funding from the DfE as detailed in paragraph 4.1 of the report;

2)   Approve the allocation of £625,000 from the SEND capital budget 2018-21 for the project at Swanwick School and Sports College; and

3)   Approve the allocation of £855,000 from the SEND capital budget 2018-21 for a project at Pilsley Primary School (Chesterfield).

RESOLVED to:

1)   Note the overall Dedicated Schools Grant (DSG) settlement for 2023-24 and the additional grant for schools;

2)   Note the Schools Block allocation for 2023-24;

3)   Note the National Funding Formula multipliers set out at Appendix 2 to the report;

4)   Approve the local mainstream formula multipliers, set out at Appendix 3 to the report, as the basis for calculating Derbyshire school and academy budgets;

5)   Approve a Minimum Funding Guarantee of 0.5% per pupil for 2023-24;

6)   Approve that no cap on individual school gains will be applied in 2023-24;

7)   Approve the request from the Schools Forum to de-delegate/top-slice funds from LA maintained primary and secondary schools’ 2023-24 budgets for the services listed at Appendix 4 to the report;

8)   Note the Pupil Growth Fund settlement and the budget decisions approved by the Schools Forum;

9)   Approve that any matters of detail regarding the calculation of school budgets be delegated to the Executive Director for Children’s Services and the Interim Director of Finance & ICT in consultation with the Cabinet Member for Education; and

10)                Agree to receive further reports on the other DSG blocks at future meetings.

Councillor A Dale introduced a report, which had been circulated in advance of the meeting, seeking approval of the basis for calculating mainstream school and academy budgets for 2023-24.

RESOLVED to:

1)   Note the overall Dedicated Schools Grant (DSG) settlement for 2023-24 and the additional grant for schools;

2)   Note the Schools Block allocation for 2023-24;

3)   Note the National Funding Formula multipliers set out at Appendix 2 to the report;

4)   Approve the local mainstream formula multipliers, set out at Appendix 3 to the report, as the basis for calculating Derbyshire school and academy budgets;

5)   Approve a Minimum Funding Guarantee of 0.5% per pupil for 2023-24;

6)   Approve that no cap on individual school gains will be applied in 2023-24;

7)   Approve the request from the Schools Forum to de-delegate/top-slice funds from LA maintained primary and secondary schools’ 2023-24 budgets for the services listed at Appendix 4 to the report;

8)   Note the Pupil Growth Fund settlement and the budget decisions approved by the Schools Forum;

9)   Approve that any matters of detail regarding the calculation of school budgets be delegated to the Executive Director for Children’s Services and the Interim Director of Finance & ICT in consultation with the Cabinet Member for Education; and

10)                Agree to receive further reports on the other DSG blocks at future meetings.

RESOLVED to:

Note the review of the Audit Charter and approve it as Council policy.

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, presenting an updated of the Audit Charter for adoption as council policy.

RESOLVED to:

Note the review of the Audit Charter and approve it as Council policy.

RESOLVED to:

Approve the virement of Tranche 1 asset budgets to the Corporate Property budget from 1 April 2023 as detailed at paragraph 1.2 of Appendix 1 to the report.

Councillor S Spencer introduced a report, which had been circulated advance of the meeting, seeking approval for the arrangements for the virement of budgets from departments in respect of the project to implement a corporate landlord.

RESOLVED to:

Approve the virement of Tranche 1 asset budgets to the Corporate Property budget from 1 April 2023 as detailed at paragraph 1.2 of Appendix 1 to the report.

RESOLVED to:

1)   Approve the receipt of funding on behalf of Constituent Councils, Derbyshire County Council, Nottinghamshire County Council, Derby City Council and Nottingham City Council, who form part of the East Midlands Combined County Authority if approved by all 4 Councils and Government; and

2)   Note that the Council, as the accountable body for the funding, will be responsible for administering the grant to projects approved by the Department for Levelling Up, Housing and Communities.

Councillor S Spencer introduced a report which had been circulated in advance of the meeting, seeking authority for the Council to receive funding on behalf of the East Midlands Combined County Authority for the financial year 2022-23.

RESOLVED to:

1)   Approve the receipt of this funding on behalf of Constituent Councils, Derbyshire County Council, Nottinghamshire County Council, Derby City Council and Nottingham City Council, who form part of the East Midlands Combined County Authority if approved by all 4 Councils and Government; and

2)   Note that the Council, as the accountable body for the funding, will be responsible for administering the grant to projects approved by the Department for Levelling Up, Housing and Communities.

RESOLVED to:

Note the Treasury Management Mid-Year Report 2022-23 and the Council’s compliance with the prudential indicators set by Council at its meeting of 2 February 2022 for 2022-23, in accordance with the Treasury Management in the Public Services: Code of Practice and Cross-Sectorial Guidance Notes 2021.

Councillor S Spencer introduced a report, which had been circulated advance of the meeting, updating Cabinet with details of Treasury Management activities during the first half of 2022-23.

RESOLVED to:

Note the Treasury Management Mid-Year Report 2022-23 and the Council’s compliance with the prudential indicators set by Council at its meeting of 2 February 2022 for 2022-23, in accordance with the Treasury Management in the Public Services: Code of Practice and Cross-Sectorial Guidance Notes 2021.

Councillor S Spencer introduced a report, which had been circulated in advance of the meeting, that presented the Executive's Forward Plan for the period 1 March to 31 June 2023 for information.

RESOLVED:

To note the contents of the Forward Plan attached at Appendix 2 to the report.

To move “That under Regulation 4 (2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England)  Regulations 2012, the public be excluded from the meeting for the following items of business on the grounds that in view of the nature of the items of business, that if members of the public were present, exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 would be disclosed to them.”

RESOLVED:

That under Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) ( England) Regulations 2012, the public be excluded from the meeting for the following items of business on the grounds that in view of the nature of the items of business, that if members of the public were present, exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 would be disclosed to them.

RESOLVED:

To approve as a correct record, the exempt minutes of the meeting held on 2 February 2023.

RESOLVED:

To note the approval to award a contract with for the Supply of Nicotine replacement Therapy.

Councillor C Hart introduced a not for publication report, which had been circulated advance of the meeting, which asked Members to note that a contract for the Supply of Nicotine replacement Therapy had been awarded.

RESOLVED:

To note the approval to award a contract with for the Supply of Nicotine replacement Therapy.

RESOLVED:

To agree a 2-year extension to both the Wide Area Network and Internet Connectivity contracts.

Councillor S Spencer introduced a not for publication report, which had been circulated advance of the meeting, seeking authority to extend the contracts for Wide Area Network and Internet Connectivity for a period of 2 years.

RESOLVED:

To agree a 2-year extension to both the Wide Area Network and Internet Connectivity contracts.